How to Use Notta in 2026: Step-by-Step Guide
Notta is an AI meeting assistant that records, transcribes, and summarizes meetings across Zoom, Google Meet, Microsoft Teams, and in-person recordings. Its AI extracts action items, key decisions, and speaker highlights — so every meeting produces searchable, shareable notes without anyone needing to manually take notes. Used by 1M+ professionals.
Notta addresses the universal productivity problem: meetings generate decisions and action items that nobody fully remembers or documents. Notta's AI creates a complete record of what was said, who said it, and what was agreed.
Recording and Transcription
Virtual Meeting Bots — Notta joins Zoom, Google Meet, and Microsoft Teams calls as an AI notetaker (visible to participants). The bot records audio and generates a real-time transcript as the meeting progresses.
In-Person Recording — record in-person meetings, interviews, or conversations on your phone. The mobile app transcribes audio post-recording.
File Upload — upload existing audio or video files (mp3, mp4, m4a, wav, webm) for transcription. Useful for processing recorded webinars, podcasts, or interview recordings.
Real-time Transcription — watch the transcript appear live during the meeting. Useful for accessibility and for participants joining in second languages.
AI Summary and Extraction
The raw transcript is the foundation; Notta's AI adds analytical value on top:
Meeting Summary — a concise summary of what was discussed, covering the main topics and conclusions. Readable in 2-3 minutes vs. the full transcript.
Action Items — AI identifies explicit commitments, tasks assigned to specific people, and follow-up items. "John will send the revised proposal by Thursday" becomes a tagged action item attributed to John.
Key Decisions — decisions made during the meeting are extracted separately, creating a decision log distinct from discussion.
Chapter Navigation — long meetings are divided into chapters by topic, with timestamps. Jump directly to the budget discussion or the technical Q&A without scrubbing.
Speaker Identification — transcript is attributed by speaker (requires speaker labeling in the interface or automatic speaker diarization). Makes finding "what did the client say about pricing" fast.
Collaboration and Search
Shared Workspaces — teams share a workspace where all meeting notes are stored. Anyone on the team can search and access meeting records they're authorized to see.
Full-text Search — search across all past meeting transcripts. Find every time a client was discussed across six months of calls.
Export — export transcripts and summaries as PDF, DOCX, or SRT (subtitle format). Share via Notion, Slack, or email integration.
Integrations
- Zoom, Google Meet, Microsoft Teams (auto-join bot)
- Salesforce and HubSpot (sync meeting notes to CRM)
- Notion, Slack, Zapier
- Calendar integration (auto-detect meetings and prompt to record)
Pricing
Free plan: 120 minutes transcription/month. Pro: unlimited transcription at $13.99/month. Teams plans available with shared workspace.
What You'll Need
- A Notta account (free to create)
- A modern web browser or the Notta app
- Payment method for paid features
Getting Started
Create Your Account
Visit https://www.notta.ai and sign up for a freemium account. You'll need an email address to register. A free tier is available — you can upgrade later for more features.
Start Your First Conversation
Once logged in, you'll see the main chat interface. Type a question or task in the input box and press Enter. Notta supports meeting-transcription, ai-summaries, action-items, speaker-identification, real-time-transcription, team-collaboration, crm-integration — start with a simple text prompt to get familiar.
Pro Tips
- Be specific: The more context you provide, the better the response. Instead of "write an email," try "write a professional follow-up email to a client who hasn't responded in two weeks."
- Iterate: If you don't get what you need, ask for clarification or refinement: "Make it shorter" or "Use a more formal tone."
- Use examples: Show Notta what format you want by including an example in your prompt.
- Save useful conversations: Most platforms let you name and revisit conversations — organize by project or topic.
Common Use Cases
Productivity
AI tools for task management, scheduling, summarization, and workflow optimization.
Browse Productivity chatbots →Troubleshooting
- Responses seem generic or unhelpful
- Add more context to your prompt. Specify the audience, tone, length, and format you need. Try starting over with a clearer description of your goal.
- The tool isn't responding or is slow
- AI chatbots can experience high traffic. Refresh the page and try again. Check the service's status page if issues persist.
- Output is too long or too short
- Explicitly specify the length: "in 100 words," "as a brief summary," or "in detail with examples."
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Frequently Asked Questions
- Is Notta free to use?
- Notta has a free tier. Paid plans start from $13/mo.
- Do I need an account to use Notta?
- Yes, you need to create an account to use Notta.
- What can I use Notta for?
- Notta is an AI meeting assistant that records, transcribes, and summarizes meetings across Zoom, Google Meet, Microsoft Teams, and in-person recordings. Its AI extracts action items, key decisions, and speaker highlights — so every meeting produces searchable, shareable notes without anyone needing to manually take notes. Used by 1M+ professionals.
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